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By-Laws

(Download Proposed Bylaws document here)

ARTICLE I: Name and Organization

Section 1. This organization shall be known as the Pine Hill Lake Property Owners Association (The Association), a non-profit corporation of Hanover Township, Jackson County, Michigan.

Section 2. The fiscal year of The Association shall be the calendar year, January 1 through December 31.

ARTICLE II: Purposes

Section 1. The Association shall promote the education of riparian property owners and other lake users about water quality and water safety.

Section 2. The Association will seek to maintain a quality of water safe for our recreation and conducive to renewal of the fish resources in the lake through active cooperation with Hanover Township, the Jackson County Sheriff’s Department, and appropriate agencies of the State of Michigan. The Association will further seek to protect the welfare of Pine Hill Lake relative to its current quality standards (2014), including the conservation of the water supply in the lake and watershed.”

Section 3. This association shall support the measurement and evaluation of water quality data concerning the lake, so that decisions and actions of The Association shall be in line with what is best for the lake.

ARTICLE III: Membership

Section 1. Membership in the Association shall be limited to riparian property owners on the lake, and persons who have fee simple ownership of the property.

Section 2. The term “member” is defined as a person or persons who is a/are property owners on Pine Hill Lake and who is/are current in their annual dues payment to the Pine Hill Lake Property Owner’s Association. For purposes of voting there is one vote per residence.

Section 3. Each member of the Association shall be equally privileged with all other members in his/her voice and vote upon any policy or proposition presented for discussion or decision at any meeting of the members.

Section 4. The membership year is from January 1 through December 31 of each calendar year.

Section 5. The annual dues are payable to the treasurer on January 1 of each year. Dues shall become delinquent if not paid by the annual meeting. A delinquent member shall be eligible to attend meetings of the Association, but shall not be eligible to vote until his/her dues are paid.

ARTICLE IV: Officers

Section 1. The officers of the Association shall be the President, Vice President, Secretary, Treasurer and Member-at-Large. They shall be elected by a majority of the membership voting. These ballots shall be cast at the Annual Meeting of the Association. Proxy votes shall be permitted in the case of illness or absence from the state and shall be submitted to the Association by mail at least one week prior to the annual meeting. The Association officers shall hold their office for two years or until their successor is elected. They shall take office during the Annual Meeting at which they are elected. In order to promote officer continuity, the President, Secretary and Member-at-Large shall be elected in even numbered years and the Vice President and Treasurer shall be elected in odd numbered years. The past President shall serve with the Association Board in a non-voting capacity until he/she is no longer the current past President.

(At the first Annual Meeting in 2006 the Vice President and Treasurer will be elected for a one year term to get us on the proper cycle.)

Section 2. The officers shall serve without compensation and will devote their time and efforts for the public interest, thereby lessening the burdens of government in the areas of public safety and protection of water quality. They shall take office upon election at the annual meeting, on the third Saturday of May each year.

Section 3. In the event that the President is unable to perform his/her duties, the Vice President shall at once assume his/her title and duties. The vacancy in the office of the Vice President shall be filled with the majority vote of the Board of Directors. In the event that any other officer is unable to serve his/her term, the office shall be immediately filled by appointment by the President with the majority of the Board of Directors concurring.

Section 4. Any officer or director becoming ineligible for membership in the Association shall forfeit his/her office and such vacancy shall be filled by the same procedure as stated above.

Section 5. The President shall preside over all meetings of the Association and the Board of Directors.

The Vice President shall assist the President in the performance of his/her duties. In the absence of the President, the Vice President shall preside at the meetings of the Association and the Board of Directors.

The Secretary shall conduct all correspondence for the Association and Board of Directors. He/she shall keep minutes of all meetings and maintain a clear record of the business of the Association and Board of Directors.

The Treasurer shall receive all monies paid to the Association and shall keep an accurate record of the members and their financial status in the Association. He/she shall disburse such monies as approved by the Board of Directors. All expenditures of the Association shall be made by check from the Association’s account. The Treasurer shall make an oral report of the financial status of the Association at each meeting of the Association and the Board of Directors, and a written statement of the cash receipts and disbursements shall be prepared annually and made available to the membership at the Annual meeting. All monies paid to the Association shall be deposited by the Treasurer in the account of the Association.

The Member-at-Large will serve on the Board of Directors performing such duties as may be assigned by the President.

The Past-President is a nonvoting, advisory position serving at the request of the majority of the board. The person serving as Past-President will only serve in that position with the board until there is a new Past-President.

ARTICLE V: Meetings

Section 1. The Annual meeting of the Association shall be held the third Saturday in May of each year.

Section 2. Special meetings of the membership may be called at the option of the President or when requested by any two members of the Board. Every member shall be notified of meetings of Association members by regular United States mail or by email (their choice) at least 30 days prior to the time of the meeting.

Section 3. A quorum of the Association shall be no less than 10% of the entire membership.

ARTICLE VI: The Board of Directors

Section 1. The Board of Directors shall have control of the affairs and property of the Association, and shall serve as the executives and policy making group of the Association.

ARTICLE VII: Committees

Section 1. All committees except the nominating committee shall be appointed by the President and shall consist of 3, 5, 7 members.

Section 2. Standing committees shall be determined by the Board of Directors.

Section 3. Ad Hoc committees may be established by majority vote of the Board of Directors as the need arises.

Section 4. Standing committees shall present a written report to the Board of Directors at least 30 days prior to the Annual Meeting.

ARTICLE VIII: Order of Business

Section 1. All meetings of the membership and Board of Directors shall be as follows:

  1. Call to order
  2. Roll call of officers
  3. Reading of the minutes
  4. Report of the officers
  5. Report of Standing Committees
  6. Report of Ad Hoc committees
  7. Unfinished business
  8. New business
  9. Adjournment

ARTICLE IX: Parliamentary Authority

Section 1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Association may adopt.

ARTICLE X: Amendments

Section 1. The Bylaws may be amended at any regular or properly called special meeting of the membership by a 2/3 majority vote.

Section 2. Members must be notified in writing of proposed Bylaw changes at least 30 days prior to the meeting called to consider revision of these Bylaws

Section 3. These Bylaws shall be read or mailed to the membership from time to time as deemed advisable by the President or Board of Directors.

May 20, 2006 N.C.
Revised: July 10, 2014

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